PROCUREMENT

 

Frequently Procured / Contracted Needs

The following services and supplies are frequently procured or contracted by Centro:
Vehicles: Buses, Trucks, Non-Revenue Vehicles

Transmission Fluid, Oil & Various Lubricants

Diesel Fuel / Natural Gas / Gasoline

Bus / Vehicle Maintenance Parts

Maintenance & Repair Services

Computer Hardware/Software

Various Printing Needs

Facility Equipment

Promotional Items

Janitorial Supplies

Office Furniture

Office Supplies

Safety Supplies

Minimum Insurance Requirements

Vendor shall maintain insurance at its own expense, for itself and any other person or entity acting for or on its behalf, with respect to the performance described herein. All required coverage shall be written through insurance carriers licensed to do business in the State of New York, and shall be amended to provide sixty (60) days prior written notice of cancellation, non-renewal, or reduction in coverage to the Central New York Regional Transportation Authority (Centro) and its related entities, and to eliminate the provisions applicable to the insurance carriers' rights of subrogation as it pertains to the Central New York Regional Transportation Authority (Centro) and its related entities.

All liability insurance contracts shall be amended to not eliminate or reduce the coverage provided to the Central New York Regional Transportation Authority (Centro) and its related entities in the event of a breach by the Successful Bidder, its agents, employees, directors, and/or subcontractor to comply with the terms, provisions, and conditions of liability insurance contracts. For any liability coverage provided on a claims-made basis, the policy date or retroactive date shall predate this contract.

The termination of any such claims-made contract or applicable reporting period shall be no earlier than five (5) years after the termination date required to be maintained by the applicable provisions of this agreement. Certificates of Insurance shall be filed with the Central New York Regional Transportation Authority (Centro), Attention: Buyer, 200 Cortland Ave., PO Box 820, Syracuse, NY 13205-0820. Such certificates shall contain specific language so as to adequately advise the Central New York Regional Transportation Authority (Centro) of compliance with the aforesaid requirements of insurance. By submitting a Bid, the Successful Bidder agrees to provide actual certified copies of the required insurance contracts.

The Central New York Regional Transportation Authority (Centro) and all of its related entities, including: (1) CNY Centro, Inc.; (2) Centro of Oswego, Inc.; (3) Centro of Cayuga, Inc.; (4) Centro Parking, Inc.; (5) Centro Call-A-Bus, Inc.; (6) Centro of Oneida, Inc.; and (7) Intermodal Transportation Center, Inc. shall be included as additional named insured on the Successful Bidder's insurance policies, which shall also name the Central New York Regional Transportation Authority's (Centro) Directors, Officers, Agents, Employees, guests, and invitees as additional insured for liability coverage. Such policies shall state that the coverage set forth therein shall be primary insurance protection on behalf of the Central New York Regional Transportation Authority (Centro).

Required Coverage:

a. Worker's Compensation, Employers Liability, and Disability Insurance


By submitting a Bid, the Successful Bidder agrees that they will secure Worker's Compensation Insurance and keep it in effect during the life of a contract awarded under this IFB for the benefit of such employees as are required to be insured by the provisions of the New York State Worker's Compensation Law, and also by the provisions of Article 9 of the Worker's Compensation Law known as the Disability Benefits Law. The Successful Bidder further agrees that any contract awarded hereunder shall be void and of no effect unless it complies with this provision.

b. Comprehensive General Liability Insurance


By submitting a Bid, the Successful Bidder agrees that it will secure Comprehensive General Liability Insurance and keep it in effect during the life of a contract awarded under this IFB, and that such Insurance shall, at a minimum, include the following coverage:

  • Premises-Operations
  • Products/Completed Operations (to be kept in force for a minimum of two years from the date performance is completed)
  • Contractual
  • Broad Form Property Damage
  • Independent Contractor
  • Personal Injury Liability, Hazards A, B and C

Each policy shall have Bodily Injury and Property Damage limits not less than:

  • $1,000,000 per occurrence
  • $2,000,000 Products/Completed Operations Aggregate
  • $1,000,000 Personal & Advertising Injury Aggregate
  • $2,000,000 General Aggregate

c. Comprehensive Automobile Liability Insurance


The Successful Bidder must maintain Comprehensive Automobile Liability Insurance, including coverage for owned, non-owned or hired automobiles with limits not less than $1,000,000 per accident for bodily injury or property damage.

d. Excess (Umbrella) Liability Insurance


The Successful Bidder must maintain Excess (Umbrella) Liability coverage providing Bodily Injury and Property Damage Liability coverage with a limit not less than $1,000,000 per occurrence and $1,000,000 aggregate.

The Central New York Regional Transportation Authority (Centro) reserves the right to amend the requirements of insurance protection it may deem necessary. 

Sale of Surplus Equipment

The Central New York Regional Transportation Authority (Centro) auctions vehicles / materials / equipment via Public Surplus. Auction opportunities are listed on the Public Surplus website.


To view current auction items CLICK HERE.


Notes
  • Bids may only be placed via the Public Surplus auction website.
  • It is not necessary to register to view auctions.
  • To bid, select “register” and follow the process. Instructions to Bidders will be on the website. If further help is required, select the “chat” feature in the upper right hand corner of the website.
FTA Rules and Regulations

When vehicles/materials/equipment have reached the end of their defined useful life, The Central New York Regional Transportation Authority will auction off the surplus equipment according to the following FTA Rules and Regulations:

  • FTA recipients may use electronic bidding and reverse auctions.
  • Value: Procurements with a value of $100,000 or less may be conducted through electronic bidding or reverse auctions. If permitted under State or local law, procurements with a greater value may also be conducted through electronic bidding or reverse auctions. The recipient may acquire the services of a contractor to manage electronic bidding and conduct reverse auctions.
  • Procedures: Although neither FTA nor the Office of Federal Procurement Policy have established a formal definition of “reverse auction” or formal procedures for reverse auctions for Federal Government or Federal assistance purposes, the U.S. Comptroller General has approved the following procedures for reverse auctions of less than $100,000:

    • Notification: The buyer “will notify potential participants of an upcoming auction, specifying the time that the auction will start and close.”
    • Bid or Quote Submission: Those who choose to participate will submit bids or quotations to the online auction website.
    • Information Displayed During the Auction: During the auction, the website will display the property to be inspected, the current lowest quotation, and the time remaining in the auction.
    • Information Not Displayed During the Auction: The website will not display the names of vendors, any other identifying information, or the time at which quotations were submitted.
    • Information Displayed at the End of the Auction: At the close of the auction, competing vendors will be able to view all submitted quotations, as well as the winning quotation.
    • Information Provided at the End of the Auction: The buyer will provide the name of the winning vendor and its quotation to unsuccessful vendors, but not the identity of the unsuccessful vendors.

"Provided the grantee and its third party contractor comply with FTA's Third Party Contracting requirements, the grantee may use a third party contractor to conduct the auctions. Because the DOT Common Grant Rules at 49 C.F.R. § 18.32(d)(5) and 49 C.F.R. § 19.34(f)(6) direct the grantee to sell that property for the highest return, FTA suggests that the auction contract include a requirement to place an advertisement  in the local paper in advance of the sale and/or put a notice on the agency’s internet page saying that on “x” date the vehicles are being auctioned on behalf of the grantee and telling interested people how to contact the auctioneer.” (http://www.fta.dot.gov/13057_6122.html)

Staff Directory - Procurement Department

Questions regarding specific procurements should be directed to the Designated Contact identified on the solicitation. For general questions or comments contact the department manager.

Caitlin MacCollum
Senior Director of Procurement
cmaccollum@centro.org
P: (315) 442-3381
F: (315) 442-3301

Note: Please direct all M/WBE related questions to Caitlin

Christopher King

Procurement Manager
cking@centro.org
P: (315) 442-3396
F: (315) 442-3301

Jason Smith
Senior Procurement Analyst
jsmith@centro.org
P: (315) 442-3355
F: (315) 442-3301

TJ Gaines
Procurement Analyst
tgaines@centro.org
P: (315) 442-3360
F: (315) 442-3301

Erik Shanahan
Procurement Analyst
eshanahan@centro.org
P: (315) 442-3370
F: (315) 442-3301

Tax Exemption Information

The Central New York Regional Transportation Authority (Centro) and its Subsidiary Corporations: Centro Call-A-Bus, Inc., Centro of Cayuga, Inc., CNY Centro, Inc., Centro of Oneida, Inc., Centro of Oswego, Inc., Centro Parking, Inc., and Intermodal Transportation Center, Inc. are exempt from NYS Sales Tax.

**Note: Tax exemption numbers and Form ST-119.1, Exempt Organization Exempt Purchase Certificate, are not issued to New York State governmental entities.**

Tax Exempt Information-Instruction

Vendor Registration Form

To register as a Centro Certified Vendor please complete the form below.


If you are currently a Certified Vendor and would like to modify your company information please contact us at VendorCorrections@Centro.org


Instructions

  • Please complete form. Fields marked with an asterisk (*) are required.
  • Attach and upload any documentation you feel is relevant to your complaint using the 'Attach File' field at the bottom of the form.
  • Click the 'Submit' button.
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